Managed Service Providers (MSPs) play a crucial role in today’s business landscape, offering a wide range of services to help organizations succeed. However, there can often be confusion surrounding the scope of services provided by MSPs. In this blog post, we will discuss where MSPs draw the line between what’s covered and what’s not covered, shedding light on the responsibilities and expectations businesses should have when engaging with an MSP.

Defining the MSP Role

Before delving into the specifics, it’s important to understand the fundamental role of an MSP. MSPs are external IT service providers that proactively manage and assume responsibility for a defined set of IT services for their clients. These services can include but are not limited to network monitoring, software updates, security management, and data backup. The main goal is to keep the client’s IT infrastructure running smoothly and securely, ultimately reducing downtime and improving productivity.

Clear Expectations: What’s Covered?

  1. Network and Infrastructure Management – MSPs typically take charge of managing and maintaining the client’s network infrastructure. This includes monitoring network performance, troubleshooting connectivity issues, and ensuring optimal security.
  2. Hardware and Software Procurement – MSPs often assist in recommending the right hardware and software solutions for the client’s specific needs. They can also handle the procurement process, ensuring competitive pricing and timely delivery.
  3. 24/7 Monitoring and Support – MSPs provide round-the-clock monitoring of the client’s IT systems, playing a vital role in identifying and resolving potential issues before they become major problems. They offer responsive support to address any urgent IT concerns.
  4. Data Backup and Recovery – MSPs take proactive steps to safeguard business data by implementing reliable backup solutions. In the event of data loss or system failure, MSPs leverage their expertise to initiate recovery processes swiftly, minimizing downtime and potential loss.
  5. Cybersecurity – Protecting sensitive data from cyber threats is a core responsibility of MSPs. They implement robust security measures such as firewalls, antivirus software, and encryption to prevent unauthorized access and data breaches. Regular security assessments and updates are also part of their service.
  6. System Updates and Maintenance – To optimize system performance and security, MSPs perform regular updates and maintenance tasks, including patch management, software upgrades, and system optimization.

Boundaries: What’s Not Covered?

  1. User Application Support – MSPs typically focus on managing the underlying IT infrastructure. User application support, such as troubleshooting specific software issues or providing training, is typically outside their scope. Businesses should consult their MSP about any limitations in this regard.
  2. Internal IT Staff Replacement – MSPs complement existing internal IT staff, but they are not intended to replace them entirely. While MSPs can handle routine tasks and provide specialized expertise, companies should consider retaining internal IT personnel for tasks requiring deep knowledge of the organization’s specific systems and workflows.
  3. Physical Equipment Repairs – MSPs may provide recommendations for hardware repairs or replacements, but the actual physical repair work is often outsourced to third-party vendors. It’s important to clarify who is responsible for equipment repairs from the outset. If it is your MSP, the work will be considered out of scope of your managed services. That just means you’ll be invoiced separately for those services.
  4. Third-Party Software Support – While MSPs handle the maintenance and updates of core software systems, they may not provide direct support for third-party applications. Clients may need to reach out to the vendors for assistance with specific applications.

Setting Realistic Expectations

Understanding where MSPs draw the line between what’s covered and what’s not covered is crucial for businesses to set realistic expectations and make informed decisions. Engaging in open and transparent communication with your MSP is essential to ensure mutual understanding and alignment of goals.


MSPs are vital partners in managing and optimizing an organization’s IT infrastructure. By knowing the boundaries and limitations of the services provided, businesses can make the most effective use of MSPs. They can also leverage their internal resources appropriately. It’s always advisable to clarify the scope of services, review contracts thoroughly, and maintain continuous communication. That will help avoid any potential misunderstandings in the relationship.
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